The Defensive Line is responsible for providing secretarial support to the marketing department in all areas of the office and personal administration.
Major activities to ensure the achievement of key results and deliverables
Assist and support the Marketing Department
Help marketing department in all areas of personal administration, including preparation and editing confidential correspondence, reports, documents, meeting minutes, and presentations including typing from notes and written documents
Coordinate courier services, mail, and facsimile distribution
Help in the preparation and enhancement of PowerPoint presentations
Manage the Marketing Director’s diary, scheduling all appointments and meetings
Coordinate all phone and video conference meetings
Keep track of very important submission dates (e.g. budget estimates, business plans, etc.)
Support and manage the generation of weekly and biweekly marketing team meetings and minutes
Coordinate marketing department events, workshops, and conferences by arranging for facilities, and necessary equipment, and materials, coordinating attendees, and managing the event budget to deliver the Red Bull experience every time.
Manage incoming calls and voicemail, respond to internal and external inquiries/emails, and redirect calls as appropriate
Track deadlines and submissions for the marketing department budget
Arrange room, catering, and equipment bookings for client and internal meetings as requested
Coordinate travel and accommodation arrangements including flight details, hotel bookings, and itineraries for international guests visiting Egypt
Support in planning and coordinating the annual kick-off event for Red Bull
Achievement of agreed individual Assignments and Targets
Successful ongoing relationships (internally and externally)
Ability to successfully manage the overall personal administration for the marketing department
Ensure all travel and accommodation requirements for marketing department and international guests is Well-organized and hassle-free
Ensure calendars are kept up to date with all relevant information
Ensure files are easily accessible to those who require the information
Stays up to date with the team and knows what is going on across the company