About the Role
ROLE PURPOSE
The Executive will support the Strategy and Integration team in coordinating and delivering cross-functional initiatives across the business.
This is a hands-on coordination role involving project tracking, stakeholder follow-up, meeting and workshop support, preparation of progress updates, and maintenance of project documentation. You will work with different teams and stakeholders to keep projects organised, identify potential blockers and ensure agreed actions move forward.
Key Responsibilities
Project Monitoring and Coordination
- Track project tasks, milestones, timelines, risks and agreed deliverables across multiple workstreams.
- Follow up with stakeholders on agreed actions and deadlines, and keep track of progress.
- Coordinate project meetings, capture actions and follow up on next steps.
- Keep project information accurate, organised and up to date.
- Identify delays, blockers, risks and dependencies, and escalate them to the team.
Strategic Communication
- Compile project information and findings into clear summaries, presentations, progress reports and draft briefings for review.
- Support the preparation of updates for leadership, business units and functional teams.
- Help turn business information and project findings into clear and easy-to-understand messages for different audiences.
- Support the preparation of materials for announcements, alignment sessions, workshops and townhall.
- Ensure project communications are accurate, consistent and aligned with the intended message.
Portfolio Discovery and Mapping
- Support assessments of existing capabilities, processes and ways of working across business units.
- Maintain clear documentation of information on capabilities, gaps and dependencies across teams, processes and systems.
- Help prepare and facilitate discovery workshops and stakeholder discussions.
- Capture and document key findings, actions and next steps.
Planning and Roadmapping
- Support the development and maintenance of project plans and roadmaps for strategic initiatives.
- Help organise activities into clear phases, timelines and milestones.
- Track the sequence of activities and dependencies between teams, processes and systems.
- Monitor progress against agreed plans and highlight potential delays or resource constraints.
- Support the team in updating plans when priorities, timelines or requirements change.
Skills, Knowledge & Expertise
Project Coordination and Delivery
- Able to manage tasks, timelines, trackers and documentation across multiple workstreams.
- Organised, detail-oriented and proactive in following up on actions and deadlines.
- Able to identify delays, blockers or risks and escalate them promptly.
- Able to prioritise tasks and manage changing requirements.
- Able to work with global counterparts across different timezones
Stakeholder and Communication Skills
- Clear written and verbal communication, with the ability to summarise information for different audiences.
- Comfortable preparing presentations, briefings and progress updates.
- Able to work effectively with stakeholders across different functions, business units and locations, while maintaining positive working relationships.
Analytical Ability and Working Style
- Curious and analytical, with the ability to identify connections, gaps and dependencies.
- Able to manage changing priorities, ask questions and seek guidance when needed.
- Demonstrates ownership, sound judgement and discretion when handling sensitive information.