Human Resources Business Partner

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 99,250 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

The Human Resources Business Partner will be responsible for creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation 

Organizational Design

Maintenance and updating of Organizational Structures and Job Description

Policies and Procedures

• Facilitate adherence to HR policies, procedures and relevant legislation
• Identify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division

Selection and Recruitment

 

• Update and maintain all recruitment on Smart Recruiters
• Arrange and manage the selection process together with line managers
• Arrange and facilitate all interviews
• Tend to the onboarding process, including drafting offer letters and contracts

Onboarding and Training

• Arrange and manage onboarding through the SHINE process
• Arrange and manage all onboarding training on SGS Campus
• Assist the L&D Team with completion of all required SGS training

Industrial Relations

• Arrange and manage all IR issues with collaboration between HR Management and IR Specialist
• Arrange all logistical requirements for Disciplinary Enquiries

Performance Management

• Facilitate adherence to SGS performance management i.e. annual goals and evaluations

Human Resources Information Systems

• Managing and capturing of data on all HRIS i.e.  
• Capturing of new engagements, promotions, transfers, contract renewals and terminations on Payspace within payroll deadlines 
• Updating any HR changes on the payroll system e.g. banking details
• Capturing of all HR documents electronically on Payspace
• Updating and maintaining the HR Sharepoint with all data / new forms and relevant information

Human Resources Projects

• Manage and coordinate of local and global HR projects/initiatives as when required
• Assist with capturing / maintaining data of local and global HR projects/initiative

Audits

• Assist the Human Resource Manager in terms of all audits done in the HR Department
• Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)

General Administration Services

• Facilitate the implementation of talent management and succession planning
• Assist business to effectively manage headcount
• Proactively identify and pre-empt HR risks within SGS
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment
• Maintain quality, efficiency, and confidentiality of service within the HR Department
• Adhere to all quality and safety requirements of the SGS management system
• Perform any other reasonable tasks as assigned by direct line manager.
• Ad hoc admin requirements within the HR department
• Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to preserve and enhance SGS reputation as a socially responsible company

Qualifications

Education 

• Grade 12 

• National Diploma/Degree in Human Resources or related – and/or 5 years proven experience in the sector or within the company in the functions, knowledge, skills and experience sufficient to be recognized as a qualification through Recognition of Prior Learning 

• Good working knowledge of MS Office (Word, PowerPoint, Outlook and Excel – VLOOKUP’s and Pivot tables experience essential) 

Experience 

• 3- 5years years Human Resources Business Partner and Payroll experience 

• Preferably work experience with PaySpace and Workday

• Understanding and application of relevant labor legislation 

Competencies 

• Working Knowledge of PaySpace, Workday 

• SharePoint 

Skills

• Well-developed verbal & written communication, presentation, project management, report compilation and interpersonal skills 

• Well-developed administrative, problem solving and planning skills 

• High personal and ethical standards 

• Anticipates issues, solves problems, able to make clear decisions and judgements 

• Ability to build trust, respect and confidentiality 

• Hands-on and practical approach 

• Good balance between firmness and diplomacy 

• Sense of initiative 

• Languages: Proficiency in English (Read, Speak, Write) and potentially local dialects 

• High attention to detail, accuracy, and efficiency in completing tasks 

• Ability to work under pressure and meet firm deadlines 

• Exceptional organizational skills 

• Ability to work with internal divisions/clients 

• Ability to resolve queries timeously 

• Able to work on multiple projects/tasks simultaneously 

• Must be able to work independently, as well as in teams 

• Must be able to work in a highly pressurized environment