About the Role
You aren’t just managing stock – you are the heartbeat of our organization. As an Inventory Management Specialist, you hold the keys to our operational success. If you love precision, thrive in a dynamic environment, and want a role where your organizational mastery directly impacts our bottom line every single day, this is the position for you. Scheduling daytime 8-hour shifts, Monday through Friday with occasional weekend events.
In order to meet the basic qualifications of the Inventory Management Specialist position, NF-2010-03, you must meet both of the following requirements:
1. Experience and/or Education:
a) Possess one (1) year of specialized experience in an Inventory/Business Administration/Supply Chain/Operations/Logistics role that equipped you to perform successfully the duties of this position; OR
b) five (5) years of education beyond high school; OR
c) three (3) years of general work experience.
2. Possess a valid Driver’s License
Job Description:
The Inventory Management Specialist (IMS) position supports the Naval Academy Business Services Division (NABSD) Gift Shop, located within the U. S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Annapolis, Maryland. NAFI is an entity that generates its own funds through its operations, and is not funded by Congress. The purpose of the position is to ultimately aid the Inventory Manager and actively participate in the receipt, storage, maintenance, and/or periodic physical inventories of merchandise sold and supplies used across a variety of NABSD’s business units.
Key Responsibilities
· Acts as central coordinator of all receiving documents and paperwork related to the receipt of resale and non-resale merchandise for designated NABSD business operations.
· Inspects incoming deliveries for quality and quantity, comparing receiving documentation against purchase and/or transfer order documents.
· Verifies and uploads all necessary receiving paperwork into inventory management software applications and communicates with managers and buyers regarding any discrepancies or issues.
· Coordinates the transfer of goods from one location to another, as necessary. Ensures all transfer order documentation is complete and accurate.
· Conducts routine periodic inventories of storage and/or retail spaces and reconciles inventory data in inventory management software.
· Prepares spaces for and assists with inventory counting and/or audits.
· Communicates with the Inventory Manager on all matters pertaining to merchandise inventories, quantities on hand, stock levels, and spot inventory/cycle count record keeping and planning.
· Aids management in identifying program deficiencies and assists in determining the impact to the patron community of changes in service to designated business units.
· Works toward optimizing procedures and becoming a subject matter expert in receiving and distributing merchandise with regard to inventory management software and handheld scanning technology.
· Work requires frequent moderate lifting and carrying of objects weighing up to fifteen pounds. Pushing, and pulling objects weighing up to twenty pounds and occasionally lifting up to and over forty pounds. Heavier objects are usually transported with the aid of a cart or dolly.
· Work requires physical exertions such as long periods of standing, walking, recurring bending, crouching, stretching, reaching or similar activities. Incumbent will be exposed to uneven, slippery, or wet surfaces.
Skills, Knowledge and Expertise
1. Incumbent must have six months of experience ordering and receiving product. Inventory management experience preferred.
2. Incumbent must have experience using computer software; ChefTech inventory software preferred.
3. Incumbent must be a team player with outstanding organizational and communication skills.
4. Incumbent must have experience working in a fast-paced environment, under short time constraints within established deadlines.