About the Role
Job Summary:
Alliance Group is seeking a Project Administrator based in Essex Junction, VT to join our growing Electrical team.
This is an office-based position responsible for supporting the routine administration functions of project managers within the Electrical department, including preparing project documentation, ensuring records and systems are compliant, following established processes, and corresponding between multiple stakeholders. Individuals must demonstrate excellent communication skills, as well as an aptitude for problem solving, time management, and customer service.
Key Responsibilities
- Create new job and work orders
- Work with Project Managers to process monthly billings
- Process weekly timecards
- Issue purchase orders for jobs to field staff and Project Managers
- Work closely with Project Manager during the submittal process, assist in ordering equipment
- Maintain organized documentation for each project
- Issue subcontracts with appropriate documentation for each project as applicable
- Work closely with Finance for account payables and account receivables
- Facilitate all close-out documents, including as-built drawings, warranties, operating and maintenance manuals, etc.
Essential Qualifications and Competencies
- High school diploma or GED required
- 1+ year of project coordination experience required
- Excellent organizational skills
- Attention to detail
- Self-starter
- Ability to pivot to different tasks throughout the day
- Valid Driver's License required
- Knowledge of Build-Ops platform desired
- Strong interpersonal communication skills
- Ability to work efficiently
- High level of reliability, follow-through, discretion, and integrity
- Must possess proactive, positive problem-solving skills
- Must be an energetic and enthusiastic collaborative team play
- Excellent communication skills (written and oral)
- U.S. citizenship or a current, valid U.S. work permit is mandatory
- Applicants must have a valid, unrestricted driver's license.
- A background verification and motor vehicle check will be required.
- A pre-employment post-offer Human Performance Examination is required for this position.
Equal Opportunity Employer:
Alliance Group Services values diversity and commit to making hiring decisions based on the skills and traits needed to be successful in this role. We are an Equal Opportunity Employer.
Benefits
- Competitive pay
- Comprehensive health insurance (including dental and vision)
- Health Saving Account with company contribution
- Paid Life Insurance
- Other voluntary insurance options
- 401(k) plan with company matching
- Generous paid time off
- Paid Holidays
- Quarterly Bonus Opportunities
- Employee Assistance Program (EAP)
- Professional development assistance
- Employee discount
- Company Apparel