SUMMARY: The Project Management Assistant provides administrative, operational, and project coordination support for the Student Engagement DREAM Team. This position assists with a variety of internal projects spanning operations, marketing, finance, analytics, communications, and organizational initiatives while working directly alongside the Project Management Assistant Leads and Project Manager. This role is designed to provide meaningful, hands-on experience in project management, business operations, process improvement, and cross-functional projects. Students will gain exposure to professional tools, organizational systems, and real-world projects.
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Assist with coordinating internal projects and administrative initiatives supporting the Student Engagement DREAM Team.
- Provide administrative support for project planning, scheduling, documentation, meeting preparation, and follow-up.
- Help maintain project management software by updating tasks, timelines, documentation, and project statuses.
- Assist with organizing files, digital assets, templates, documentation, and operational records.
- Support project intake processes, communications, and workflow organization.
- Assist with research, data collection, reporting, and analysis to support departmental decision-making.
- Help prepare presentations, reports, spreadsheets, meeting materials, and project documentation.
- Assist with finance-related administrative tasks including purchase requests, budget tracking, invoices, expense documentation, and procurement processes as assigned.
- Support marketing and communications initiatives through administrative coordination, proofreading, scheduling, and content organization.
- Assist with maintaining dashboards, tracking key performance metrics, and organizing operational data.
- Coordinate logistics for meetings, training sessions, and departmental initiatives.
- Identify opportunities to improve workflows, documentation, templates, and internal processes.
- Lead operational, administrative, and project-based assignments in support of Student Engagement priorities.
- Perform other duties as assigned.
QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills, and/or abilities required to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General Requirements
- Demonstrate professionalism while representing Grand Canyon University.
- Maintain confidentiality when handling departmental information.
- Work both independently and collaboratively.
- Be available to work approximately 5-15 hours per week during the academic year.
- Ability to work both in-office and remotely depending on project needs.
Knowledge, Skills and Abilities
- Strong organizational skills with excellent attention to detail.
- Ability to prioritize multiple assignments and meet deadlines.
- Strong written and verbal communication skills.
- Interest in business operations, project management, marketing, analytics, or organizational leadership.
- Comfortable learning new technology and software platforms.
- Strong problem-solving and critical thinking abilities.
- Self-motivated with the ability to work independently.
- Ability to maintain professionalism and confidentiality.
- Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
- Experience with or willingness to learn project management software (monday.com, Planner, Asana, Trello, etc.).
Minimum Qualifications
- Current Grand Canyon University student in good academic standing.
- Pursuing a degree in Business, Marketing, Finance, Data Analytics, Project Management, Communications, Entrepreneurship, Organizational Leadership, or a related field.
- Strong organizational and communication skills.
- Willingness to learn and contribute to a variety of business functions.
Preferred Qualifications
- Experience with Microsoft Excel or Google Sheets.
- Experience using project management software.
- Interest in business operations, analytics, marketing, finance, consulting, or project management.
- Previous leadership, internship, student organization, or administrative experience.
Education and/or Experience:
Grand Canyon University is committed to a student first policy. Therefore, all applicants must meet the following eligibility requirements to be considered for student employment:
• Enrolled at GCU as a full-me student in a Bachelor’s program.
• Retain a 2.0 GPA as a Bachelor level student.
• Maintain good financial and academic (SAP) standing with the University.
You may be subject to termination if you fall below the minimum requirements.
Department: Student Engagement
Reports To: Project Management Assistant Leads & Project Manager
Scheduled Hours (Weekly): 5-10hrs
Pay Rate: AZ Minimum Wage
Anticipated End Date: June 30, 2027