Proposal Coordinator

AEVEX· Huntsville, Alabama, United States; Tampa, Florida, United States· Business Development - CORP

Posted 2026-10-20

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Work Arrangement

This is an onsite position at our Tampa, FL, Huntsville, AL offices.

Job Overview

A Proposal Coordinator is responsible for coordinating the development of proposals. The Proposal Coordinator ensures that all proposal materials are accurate, well-organized, and submitted on time. They may also assist in the development of proposal templates, processes, and best practices to streamline proposal development efforts.

Essential Functions

Support the proposal managers through coordinating the proposal development process.
Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals that may range from $5M-$150M in value
Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
Analyze requirements and ensures that proposals meet requirements by creating and maintaining compliance matrix documents.
Edit, standardize, proofread, or make updates to material prepared by other writers; eliminates inconsistencies in format or voice, typos, and grammatical and spelling mistakes
Build proposal outlines, creates folder structures, maintains proposal log, trackers, and oversees creation of proposal templates
Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
Coordinate proposal layout and outlines with SMEs and technical writers
Maintains records and files of work and revisions
Organize and attends proposal kickoff, drumbeat, color review, and gate review meetings
Assist with the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
Organize material and completes writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology
Ensure proposals are delivered on time and in compliance with all RFP requirements
Performs other duties as required.

Standard Essential Functions

Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

Proficient MS Word and SharePoint skills and conversant with Excel required
Knowledge of other editing and publishing tools highly desired
Skills with graphics software packages such as Adobe Creative Cloud
Ability to work in high-pressure, deadline driven environments where priorities change quickly
Ability to learn and rapidly apply knowledge of the company's operations, corporate capabilities, and core competencies in order to develop strong proposals and marketing materials
Excellent time management and organizational skills
Proficient problem-solving and resource integration abilities
Ability to apply interpersonal skills in establishing and maintaining successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners

Education / Certifications

Bachelor's degree from an accredited college/university, with a preference for majors in English, law, philosophy, history or other discipline that indicate an ability to write accurately, well, and concisely in an organized fashion with strong citing of source material where required
APMP certification or active enrollment a plus

Experience

2+ years of proposal or other relevant experience
Experience with Salesforce is a plus
Demonstrated experience working with diverse teams who are solving challenges

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

Constantly required to sit, and to reach to use computers and other office equipment

Security Clearance

Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

About AEVEX

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.

Equal Employment Opportunity:

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

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