Position Title: Senior Project Manager – Construction Administration
Position Location: Remote
JOB SUMMARY
The Senior Project Manager for Construction Administration is accountable for leading all aspects of a project once the construction phase starts. This person will work as part of the project team and interact closely with the owner, designers, contractors, subcontractors, and other trades on projects in mission critical environments.
This is a unique opportunity as we are looking for someone with a background or experience in MEP design who is ready to transition to leading construction administration teams, project coordination, and management. Candidates with existing design and construction administration experience are also encouraged to apply.
This position will coordinate with the Senior Project Manager for Design and be included in the design phase of work, familiarizing themselves with the project and client specifics including site considerations, project scope, client standards, codes, etc., in order to understand what design decisions were made to build the project documents. Client relations will also be built during the design phase to be a cohesive hand-off for the DLB point-of-contact from design into construction. The Senior Project Manager for Construction Administration will act as the first reviewer of most submittals, RFIs, and issues on site, with support provided by a construction administrator, the design engineers, and the design PM.
The role continues through the project progressing into managing the construction administration and closeout phase of projects including reviewing RFIs and submittals, reviewing change proposals, performing site visits, leading and representing DLB in client meetings, coordinating with internal and external members, and general project overhead tasks.
The Senior Project Manager for Construction Administration will be self-directed on day-to-day work and independently perform most responsibilities. The Senior Project Manager for Construction Administration will communicate and operate in line with organizational and client goals/values and departmental objectives.
ESSENTIAL FUNCTIONS
Manage all Elements of Routine and Complex Projects (50%)
- Contribute to the design phase of projects based on experience and lessons learned during construction.
- Drive project construction administration from completion of the design through construction and closeout phases.
- Conduct site visits during construction including existing condition surveys and punchlists.
- Coordinate and issue field reports (photos and documentation) and identify deficiencies or items requiring resolution.
- Evaluate and review subcontractor proposals and provide recommendations on contract award.
- Coordinate and liaise between internal design trades, external team members, and contractors on technical and project execution matters.
- Attend project meetings, including weekly design and OAC meetings, providing updates on documentation, answering questions, and managing open items.
- Manage the construction administration phase, including RFI responses, submittal and change order reviews, and implementation of contractor redlines/record drawings.
- Coordinate issuance of bulletins and ASIs with the design team.
- Provide risk management and conflict resolution.
- Oversee / perform QA / QC reviews of plans and specifications to ensure alignment with project scope and guidelines.
- Coordinate resource scheduling, ensuring alignment with project goals.
Manage Stakeholder Relations (20%)
- Lead preparation of change proposals, presentations and the overall marketing efforts of the firm.
- Lead the promotion of the firm, service, and expertise to existing or potential clients.
- Maintain client relationships to ensure an ongoing positive relationship and work with clients to identify and develop new projects.
- Be the primary contact for clients and build effective, long-term client relationships.
- Ensure client satisfaction through active communication.
Administrative (20%)
- Review and distribute site visit reports, meeting notes, punchlists and the like.
- Accountable for project contract administration timeliness and accuracy.
- May manage personal and project hours using company tools.
- Create / complete departmental reports.
Monitor and Coordinate Project Financials (10%)
- May prepare, forecast and monitor project budgets, profitability, margins, bill rates and utilization and maintain overall accountability for the profitability of the project’s construction administration phase.
- Communicate with the client and design project manager when additional fees / change orders are required.
- Identify potential project risks and develop / implement strategies to minimize impact and control deviations from estimated costs and project deadlines during the construction administration phase.
- May be accountable for development of cost schedules / schedules of value for client progress billing and review / approval of monthly billings.
- Completion of Assigned Tasks and Deliverables on Time and on Budget
Technology, Digital Tools & AI-Enabled Efficiency
- Identify opportunities and lead the strategic use of technology, digital platforms, and AI-enabled tools to enhance efficiency through workflow automation, reduced manual effort, and improved accuracy in forecasting, documentation, reporting, and quality processes.
- Support adoption of emerging technologies - including advanced analytics, data visualization tools, and digital construction management platforms - to strengthen readiness, quality assurance, and project controls.
- Collaborate with internal teams to ensure technology solutions align with DLB standards for data security, privacy, and operational integrity.
- Promote a culture that embraces innovation, continuous improvement, and the strategic use of technology to optimize performance and scalability.
Performs Other Related Duties as Assigned
POSITION REQUIREMENTS (ADVANCED LEVEL FOR ALL THE FOLLOWING)
- Knowledge of MEP / FA / FP trades and the general requirements for each.
- Knowledge of industry trends, project management and construction procedures and best practices.
- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods and coordination of people and resources.
- Knowledge of materials, methods and the tools involved in the construction mission critical, commercial buildings or other structures.
- Knowledge of the importance of the Method of Procedure (MOP) process and work notifications.
- Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management.
- Skilled at using construction management software such as Procore.
- Skilled in completing assignments accurately and with attention to detail.
- Skilled at managing personnel and material resources.
- Organizational skills, with the ability to manage multiple tasks simultaneously.
- Ability to effectively plan and delegate the work of others.
- Ability to follow company and site safety requirements.
- Ability to analyze and prepare documents, reports and correspondence.
- Ability to communicate effectively in both oral and written form (technical and non-technical information).
- Ability to communicate effectively directly with clients and at times serve as primary point of client contact.
- Ability to work successfully as a member of a team and independently with moderate supervision.
- Ability to work independently and collaboratively with onsite and remote team members.
- Ability to effectively plan and delegate the work of others.
- Ability to analyze complex information and develop plans to address identified issues.
- Skilled at producing drawings and visual aids using AutoCAD and / or Revit a plus.
PHYSICAL DEMANDS
The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is
- Frequently required to remain in a stationary position
- Frequently moving through office, facility and other environments
- On occasion the employee may move equipment weighing up to 25 pounds
TRAVEL REQUIREMENTS
- Travel to project(s) weekly up to 40% per month.
- Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.
EDUCATION / EXPERIENCE
- B.S. degree in mechanical, electrical, architectural, structural, industrial or civil engineering or construction management
PLUS
- Minimum of eight years of experience in related field
- Minimum of three years onsite / field experience
Benefits
DLB Associates offers a very competitive benefits package; highlights include
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Flex spending accounts (FSA)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is DLB's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.
DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!
NOTICE TO THIRD PARTY AGENCIES:
DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.